Constitution of MedwayTri Club

1 Name

The club will be called MedwayTri Club and will be affiliated to the British Triathlon Federation.

2 Aims and Objectives

The main purposes of the club are to provide facilities for and to promote participation in the amateur sport of Triathlon in Medway

In line with this objective we aim:

  1. to offer coaching and competitive opportunities in triathlon
  2. to promote the club within the local community and triathlon
  3. to ensure a duty of care to all members of the club
  4. to provide all its services in a way that is fair to everyone
  5. to ensure that all present and future members receive fair and equal treatment.

3 Membership

Membership of the club shall be open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.

  • The club may have different classes of membership and subscription on a non-discriminatory and fair basis. The club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
  • The Club Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the club or sport into disrepute. Appeal against refusal or removal may be made to the members.

Membership should consist of officers and members of the club.

All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.

Members will be enrolled in one of the following categories:

  1. Gold member
  2. Silver member
  3. Junior member
  4. Second claim member

4 Membership Fees

Membership fees will be set annually and agreed by the Executive/ Management Committee or determined at the Annual General Meeting.

Fees will be paid: Annually or Monthly by agreement with the Club

5 Officers of the Club

The officers of the club will be:

  1. Chair
  2. Secretary
  3. Treasurer
  4. Events Officer(s)
  5. Website Coordinator
  6. Media Officer
  7. Welfare Officer
  8. Social Officer
  9. Membership Officer
  10. Results Officer
  11. any other relevant position.

Officers will be elected annually at the Annual General Meeting.

All officers will retire each year but will be eligible for re-appointment.

6 Committee

The club will be managed through the Management Committee consisting of officers of the club.

All Officers will have the right to vote at meetings of the Management Committee.

The Management Committee will be convened by the Secretary of the club and held no less than three meetings per year.

The quorum required for business to be agreed at Management Committee meetings will be: Five committee members.

The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.

The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.

The Management Committee will be responsible for disciplinary panels of members who infringe the club conduct or constitution in accordance with the complaints procedure.

The disciplinary panel will be responsible for taking any action of suspension or discipline following such hearings.

7 Finance

All club monies will be banked in an account held in the name of the MedwayTri Club.

The Club Treasurer will be responsible for the finances of the club.

The financial year of the club will end on 31st December each year.

An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.

Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two other officers.

All surplus income or profits are to be reinvested in the club. No surpluses or assets will be distributed to members or third parties.

8 Annual General Meetings

Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 21 clear days’ notice to be given to all members.

The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.

Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.

Elections of officers are to take place at the AGM.

All members have the right to vote at the AGM.

The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

9 Discipline and Appeals

All complaints regarding the behaviour of members should be submitted in writing to the Chair or Welfare Officer.

The Management Committee will appoint a disciplinary panel to hear complaints within 14 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within five days of the hearing.

There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within seven days of the Secretary receiving the appeal.

10 Dissolution

A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.

Upon dissolution of the club any remaining assets shall be given or transferred to another registered CASC, a registered charity or the sport's governing body for use by them in related community sports.

11 Amendments to the Constitution

The constitution will only be changed through agreement by majority vote at an AGM or EGM.

12 Declaration

MedwayTri Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.